The project record is scattered
Contract terms, documents, purchases, lead times, scope, takeoff and site photos live in different tools, making every review a reconstruction exercise.
SubbieTRAC / Modules / Contractor
SubbieTRAC module
Control the contract after award—without losing the project context.
Bring the project, client, contract position, variations, claims, retention, collections and delivery records together. Your team sees what has changed, what has been claimed, what remains recoverable and what needs action next.
Connected project recordContract and variationsClaims, retention and collectionsPortfolio reporting
The problem it removes
Stop managing contract value, change and cash in separate registers.
SubbieTRAC connects the project-level evidence to the commercial controls around it. Project teams work from one record while management can review the position across every live job.
Variations and claims lose connection
Extra work, day labour, credits, approval status and claimed value are hard to reconcile when each step sits in a separate spreadsheet.
Cash exposure appears too late
Overdue invoices, upcoming claims, retention held and collection follow-ups need a live operational view—not a month-end surprise.
Inside the product
From the whole portfolio to the commercial detail behind one job.
Filter live projects by status and client, then open the project record to review delivery context, contract position and the evidence that supports it.
See the position without rebuilding a report
The project register brings contract value, variations, deductions, claimed value and remaining value into the same management view.
- Filter by status, client and search
- Switch between client, chart and detail views
- Review ex-GST or GST-inclusive values
- Open the project behind the number
Keep delivery records beside the contract
The project drawer connects the client and scope to contract, purchases, project documents, lead times, scope/quote, takeoff and site photos. Documents can be marked up, assigned as tasks and shared through mentions in the same workspace.
Know what the job is worth—and what remains to claim
The contract tab separates base contract, variations and deductions, then shows paid claims, outstanding claims, total claimed, left to claim and retention held. A claim can be started directly from the project record.
Record the conditions behind the number
Keep contract type, cost and labour budgets, builder PO, payment terms, invoicing conditions, retention security, liquidated damages and legal status attached to the job.
Control the change before it disappears into the claim
Filter variations by project, client and status; distinguish day labour; record credits; reconcile the register; export the position and send a variation statement.
Use the same system for the commercial follow-through
Task views cover personal, team, project, Kanban, calendar, timeline and report perspectives, with tasks, reminders, notes and meetings available from the same module.
Move from invoice preparation to collection follow-up
See overdue invoices, amounts due in the next seven days, collection notes and scheduled calls. Review by client, due date, follow-up or claim estimate, then reconcile, issue statements, record payment or run a monthly invoice batch.
Cleaner project reviewsOpen the contract and supporting records together.
Fewer missed variationsReconcile change, day labour, credits and claims.
Faster cash follow-upSurface overdue invoices and collection actions.
Stronger management visibilityReport across projects, clients and commercial risk.
What your team can control
Commercial administration built around the project record.
Each capability was verified in the live Contractor workspace and connects operational records to contract and cash outcomes.
Clients and project portfolio
Filter projects by status and client, then review contract, variation, claimed and remaining values across the business.
Connected project record
Keep contract, purchases, documents, lead times, scope/quote, takeoff and site photos attached to the job.
Contract and claim position
See base value, variations, deductions, paid and outstanding claims, left to claim and retention held together.
Variation and day-labour control
Record and reconcile changes, day labour and credits, track approval value and issue PDF registers or statements.
Invoices and collections
Manage due dates, collection notes, calls, statements, reconciliation, payment recording and invoice batches.
Retention tracking
Track opening and invoice retention, current claims, amounts left to claim and the projects holding retention.
Tasks, reminders and meetings
Use board, list, calendar, timeline and report views for tasks, to-dos, reminders, notes and meetings.
Commercial reporting
Report on revenue, receivables, project status, clients, variations, retention and RFI status, with export and print.
Connected workflow
Move from record keeping to controlled action.
The module guides the work through a repeatable sequence while keeping its tender, project and commercial context attached.
Set up
Create the client, project, responsibilities and baseline.
Coordinate
Keep project communication and actions connected.
Control change
Capture, price and follow up every variation.
Claim
Prepare invoices and claims from approved project records.
Close out
Track completion, final account and outstanding recovery.
Value by role
Give each person the view they need without creating separate systems.
Owner or General Manager
See the portfolio, commercial exposure and actions that need leadership attention.
Outcome: Run the business without rebuilding status reports.
Project Manager
Manage the client, project record, correspondence and changes together.
Outcome: Spend less time searching and more time resolving work.
Contracts Administrator
Keep variation, claim and approval status attached to the supporting evidence.
Outcome: Protect entitlement and reduce missed recovery.
Connected by design
Contractor becomes more valuable when the next workflow already has the context.
Move information forward instead of rebuilding it at every stage.
SubbieTRAC Contractor
See how the module fits your current workflow.
Walk through your tender, project and commercial process with us and identify where disconnected information is exposing time, cost or margin.
30 minutes, your tradeNo sales scriptReply within one business day