Skip to content

The operating system for subcontractors

Run your business from one place.

Tenders, contracts, projects, purchasing, accounts and the tools your site team needs—all connected.

Start your 14-day free trial

No credit card required. We’ll set up your account and send your login details.

Explore the platform

One connected platform

One platform. Every part of your business.

From winning work to managing projects, purchasing materials and getting paid — SubbieTRAC connects every part of your business in one place.

  1. Tenders

    Win it.

  2. Contracts

    Control it.

  3. Projects

    Run it.

  4. Purchasing

    Buy it.

  5. Scheduling

    Move it.

  6. Accounting

    Know it.

01 / Tenders

It starts with winning the work.

From tender invitation to final submission, manage your opportunities, quotes and estimating process in one connected workspace.

The Tenders register with the Tender details drawer open on one tender: the list of tenders with client, type and stage on the left; on the right the tender’s project details — client, project type, site address with a map, description, created by — and its pipeline and dates, with tabs for Scope / Quote, Durations, Takeoff, Follow Up, RFI, Site Visits, Site Photos and Docs.
Every opportunity in one register — client, stage, odds, value and where it sits — with Kanban, Map and Pie a click away.

02 / Takeoff & Quotes

Your quote builds while you take off.

Measure drawings, capture quantities and build accurate quotes without switching between disconnected systems.

SubbieTRAC with the takeoff drawing and the live quote open side by side — measured quantities feeding priced quote lines.
Measure on the drawing and the quote lines price themselves as you go — the same screen, at the same time.

03 / Contracts Admin

Control every commitment.

Stay on top of scope, variations and commitments so nothing gets missed and margins stay protected.

The Projects register in its Financial view with the Project details drawer open on one job: its tabs from Summary to Tasks, and a contract breakdown of each contract item’s value, claimed, paid, retention and deduction.
Contract value, variations, claims, retention and documents against one project — and exactly where it stands.

04 / Project Management

Keep every job moving.

Manage your projects, tasks and site information in one place so your team always knows what happens next.

The Project Management dashboard: active projects, total contract value, estimated value of work in progress, approved variations, claims submitted, retention held, open tasks and overdue items, with site diary, tasks, roster, programme and variations cards.
Status, programme, roster, tasks and documents against one job — in the one place the office and the site both look.

05 / Purchasing

Buy smarter. Track everything.

Drop a supplier's invoice in and SubbieTRAC reads it into the bill for you. Bills, payments, orders and supplier pricing, all against the job they belong to.

The Bills & Expenses register: outstanding bills, overdue, ready to pay and open purchase orders, a dropped supplier invoice parked at the top waiting to be entered, and each bill with its supplier, amount, status, project, due date and purchase order.
Bills read off the supplier's invoice, payables, purchase orders and supplier pricing — against the job they belong to.

06 / Scheduling

Get it to site. On the right day, on the right truck.

Every purchase order becomes a delivery or a pickup on the dispatch board — dragged onto a day and a vehicle, and tracked from loaded to delivered. Vehicles and parcels in the same place.

The Simple Dispatch board: a Purchase Orders rail on the left, then three day columns of delivery and pickup cards, each with its purchase order number, site address, time window and a status such as Loaded, On the way, Delivered, Collected or Couldn’t do it.
Simple Dispatch — purchase orders dragged onto a day become deliveries and pickups, each tracked to the site.

07 / Accounting

Know where your business stands.

A weekly cash-flow forecast and an early-warning read on business health, built from the claims, bills and payments already in the system — and the figures your accountant needs, in the shape they want them.

Cash Flow: opening balance, closing balance and lowest point above, then week by week each outstanding invoice with its customer, project, expected pay date and amount, bills on their due dates, and the running balance after each line.
The cash-flow forecast — every invoice coming in and bill going out, and what is left in the bank at the end of each week.

Ready to run your business from one place?

Start your 14-day free trial and see how SubbieTRAC connects your tenders, contracts, projects, purchasing and accounts.

Start your 14-day free trial

No credit card required. We’ll set up your account and send your login details.