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Scheduling

Get it to site. On the right day, on the right truck.

Simple Dispatch turns purchase orders into deliveries and pickups on a board of days and trucks — dragged into place, tracked to the site, with the drive time already known. Vehicles and parcels live beside it.

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The Simple Dispatch board: a Purchase Orders rail on the left with unplanned, planned and completed counts; then Today, Tomorrow and In 2 days columns, each with an Unassigned lane and a lane per vehicle — Truck 001 and Van — holding delivery cards with their purchase order number, site, time and status.
Simple Dispatch — three days, two trucks, and the purchase orders waiting to be dragged onto them.

Everything in Scheduling

01 / Deliveries & pickups from purchase orders

The order is the job.

Tick “Schedule in Simple Dispatch” on a purchase order and it appears on the board’s rail. Drag it onto a day and a truck and it becomes a delivery or a pickup — carrying the order’s lines, supplier, project and needed-by date with it.

  • A Purchase Orders rail — unplanned, planned and completed — beside the board; find an order or raise a new one from there
  • Drag an order onto a day to raise the delivery or pickup; the supplier, project and reference fill in from the order
  • The order’s lines on the job — item, quantity, unit — so the driver knows what is being moved
  • Raise a new purchase order from inside the job when the order does not exist yet; the required date carries over from the run
  • Notes for the driver — gate code, crane booked, call on arrival — kept apart from what is being delivered
  • Record fulfilment against the job when it lands
The Edit delivery form: notes for the driver, then From a purchase order — the order with its supplier, project and needed-by date, its line items with quantity and unit, a purchase-order picker that fills the supplier, project and reference, and a Raise a new order button — with Record fulfilment and Save job.
A delivery with its purchase order inside it — the lines, the supplier, the project and the date it is needed.

02 / Directions & time

How far, how long, from your door.

Every job carries its site on a map with the route from your office — the distance and the minutes — so a day of runs is planned against how long the driving actually takes.

  • Office to site on a map, with the route, the kilometres and the minutes
  • Site addresses remembered — pick one from the address book, or type it and it is remembered for next time
  • Gate codes, site contacts and site instructions kept per address, so nobody types them twice
  • A pickup and the delivery it feeds move as one — the truck calls at the supplier and then the site
The Location & directions dialog: the office and the site as two pins on a map of Sydney with the driving route drawn between them, and the distance and time — 34.3 km, 38 minutes from your office.
From the office to the site — the route, the distance and the drive time, on the job.

03 / Vehicles

The fleet, as the assets they are.

Trucks, vans and trailers are asset records — bought, depreciated, insured and serviced — and the same record the dispatch board puts jobs on.

  • Each vehicle with its licence plate, type, class, VIN, fuel type and health
  • Compliance, expenses, tasks, documents, notes and history on the one record
  • Purchase cost and depreciation, because the same record is the fixed asset
  • Can go to site — checked in and out like any other site asset, with who holds it
  • The vehicles the board offers as lanes, so a truck exists in one place
The Edit asset form for a van: category Vehicles & Trailers, asset code, name, serial number, status and “Can go to site”, then licence plate, vehicle type, vehicle class, VIN, vehicle health and fuel type, with Compliance, Expenses, Tasks, Documents, Notes and History tabs — saves as you type.
A vehicle — plate, VIN, health and fuel type on the same record that holds its cost, compliance and history.

04 / Parcels

Where is that thing?

Every parcel in and out — what is in it, who is carrying it, which job it belongs to and when it was promised — so the answer is a register, not somebody’s inbox.

  • Going out or coming in, with a status from needs booking to delivered
  • What is in it — the bit the carrier cannot tell you, and the bit you will search for later
  • Carrier, service and who is carrying it; paste the tracking number once it is booked
  • Promised by — everything overdue on the screen is worked out from that date
  • Which job it belongs to, the freight cost, and whether it is on-charged
  • Open, overdue, to book, going out, coming in, delivered — and one click to the carrier’s own tracking page
The Book a parcel form: direction — going out or coming in — and status, what is in it, carrier and service, who is carrying it, tracking or consignment number, sent-on and promised-by dates, who it is going to, contact and phone, over the Parcel Tracking register with its Open, Overdue, To book, Going out, Coming in and Delivered views.
Booking a parcel — direction, contents, carrier, tracking number, promised date and who it is going to.
The Parcel Tracking register: open, overdue, delivered and still-to-book counts, then each parcel with its direction, contents, destination, carrier and tracking number, project, promised date, status and freight cost.
The register — every parcel, its job, its carrier, when it was promised and what the freight cost.

Ready to know where every load is?

Start the 14-day free trial — tick an order for dispatch, drag it onto a truck, and follow it to site.

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